Effective January 1, 2025, Illinois employers must meet certain pay statement requirements in relation to recordkeeping and employee requests for copies of pay statements.
Public Act 103-0953 amends the Personnel Record Review Act and requires:
- every employer shall “upon an employee’s request (which the employer may require be in writing on a form supplied by the employer) permit the employee to inspect his or her pay stubs.”
- every employer shall “keep records of names and addresses of all employees and of wages paid each payday, and shall furnish each employee with a pay stub for each pay period (rather than shall furnish each employee with an itemized statement of deductions made from the employee’s wages for each pay period).”
- every employer “that furnishes electronic pay stubs in a manner that is restricted to the employer’s current employees must, upon an employee’s separation from employment, furnish the employee or former employee with a paper or emailed electronic record of all of the employee’s or former employee’s pay stubs for up to 3 years prior to the date of separation, in the method specified by the employee or former employee.”
Upon receipt of a written request, employers must provide copies of the pay statements within 21 calendar days though employers are not required to fulfill more than two requests for pay statement records within a 12-month period and are not required to grant pay statement requests from former employees made more than one year after the date of separation.